What Is A "To Whom It May Concern" Letter?
A "To Whom It May Concern" letter is a type of letter that is used when addressing an unknown recipient. This letter is commonly used in professional settings, such as when applying for a job or requesting a reference, and it is also used in personal situations, such as when writing a formal complaint or making a request.
Why Use a "To Whom It May Concern" Letter?
The main reason to use a "To Whom It May Concern" letter is when you do not know the name of the person who will be receiving your letter. This is common when applying for a job, when you are not sure who the hiring manager is, or when writing a formal complaint to a company, when you do not know who the appropriate contact person is. Using "To Whom It May Concern" ensures that your letter will be received by the right person, even if you do not know their name.
How to Format a "To Whom It May Concern" Letter
When formatting a "To Whom It May Concern" letter, there are a few important things to keep in mind:
- Use a professional tone and language
- Include your contact information
- Address the letter to the appropriate department or organization
- Use a clear and concise subject line
- Include an opening sentence that explains the purpose of the letter
- Use short paragraphs and bullet points to make the letter easy to read
- Close the letter with a polite and professional closing
Examples of "To Whom It May Concern" Letters
Example 1: Job Application
Dear Hiring Manager,
I am writing to apply for the position of Marketing Manager at XYZ Company. I have attached my resume and cover letter for your review. I believe that my skills and experience make me a strong candidate for this position, and I look forward to the opportunity to discuss my qualifications further.
Thank you for considering my application.
Sincerely,
John Smith
Example 2: Formal Complaint
To Whom It May Concern,
I am writing to express my dissatisfaction with the service I received from your company. On August 1, 2023, I ordered a product from your website and paid for expedited shipping. Despite paying for expedited shipping, my order did not arrive until August 10, 2023. This delay caused me significant inconvenience and frustration.
I understand that mistakes happen, but I expect your company to take responsibility for its mistakes and make things right for its customers. I would appreciate a prompt response from your company regarding this matter.
Thank you for your attention to this matter.
Sincerely,
Jane Doe
Conclusion
Using a "To Whom It May Concern" letter is a useful tool when writing a letter to an unknown recipient. By following the proper formatting guidelines and using a professional tone, you can ensure that your letter is received by the appropriate person and that your message is conveyed effectively.
Remember to keep your letter clear, concise, and to the point, and always close with a polite and professional closing.
Good luck!
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