Home / concern / letter / whom

Everything You Need To Know About "To Whom It May Concern" Letters

January 09, 2024 Post a Comment

50 To Whom It May Concern Letter & Email Templates ᐅ TemplateLab from templatelab.com

Whether you’re a job seeker or an employer, chances are you’ve come across the phrase “to whom it may concern” at some point in your career. But what exactly is a “to whom it may concern” letter, and when should you use it? In this article, we’ll explore everything you need to know about this common communication tool.

What is a "To Whom It May Concern" Letter?

A “to whom it may concern” letter is a type of correspondence that is typically used when the recipient of the letter is unknown or when the writer is unsure of the recipient’s identity. It is often used in job applications, cover letters, and reference letters.

When Should You Use a "To Whom It May Concern" Letter?

There are several situations where a “to whom it may concern” letter may be appropriate:

When addressing a cover letter to an unknown hiring manager
When requesting a reference letter from someone you don’t know well
When sending a complaint letter to a company or organization
When writing a letter of recommendation for someone who may show it to multiple employers

How to Address a "To Whom It May Concern" Letter

When addressing a “to whom it may concern” letter, it’s important to use the proper salutation. Here are a few options:

Dear Hiring Manager,
To Whom It May Concern,
Dear Sir or Madam,
Dear Human Resources Director,

Tips for Writing a "To Whom It May Concern" Letter

When writing a “to whom it may concern” letter, keep these tips in mind:

Be clear and concise in your language
Use the proper salutation
Explain why you’re writing the letter
Include any relevant information, such as your qualifications or the reason for your complaint
End the letter with a polite closing and your contact information

Examples of "To Whom It May Concern" Letters

Here are a few examples of “to whom it may concern” letters:

Job Application Cover Letter

Dear Hiring Manager,

I am writing to express my interest in the open position at your company. As a recent graduate with a degree in marketing, I am confident that I have the skills and experience necessary to excel in this role. I have attached my resume for your review.

Thank you for your consideration.

Sincerely,

Jane Smith

Reference Letter Request

To Whom It May Concern,

I am applying for a job and would like to request a reference letter from someone who knows me professionally. I understand that you may not be familiar with my work, but I would be grateful if you could provide a letter that speaks to my character and work ethic.

Thank you for your time and consideration.

Sincerely,

John Doe

Conclusion

“To whom it may concern” letters can be a useful tool in a variety of situations. By following these tips and examples, you can write effective letters that get your message across in a professional and courteous manner.

Remember, whether you’re applying for a job or writing a complaint letter, the way you communicate can be just as important as what you say. So take the time to craft your message carefully, and always be polite and respectful in your tone.

Good luck!