How To Mention Notice Period In Resignation Letter
Resigning from a job can be a tough decision, but sometimes it becomes necessary for various reasons. If you have decided to move on and resign from your current job, writing a resignation letter is one of the crucial steps you need to take. A resignation letter is a formal way of communicating your intention to leave the job to your employer. One of the essential aspects of a resignation letter is mentioning the notice period. In this article, we will guide you on how to mention the notice period in your resignation letter in a professional way.
What is Notice Period?
A notice period is the duration between the day you submit your resignation letter to your employer and the day you officially leave the job. It is the time taken by your employer to find a suitable replacement for you and handover your responsibilities to someone else. The notice period can vary depending on the company's policies, your job role, and the employment contract you signed with your employer. Generally, the notice period ranges from two weeks to three months.
Why is Notice Period Important?
Notice period is an essential part of the resignation process. It shows your professionalism and respect towards your employer and colleagues. It helps your employer to plan and manage your departure without disruption to the workplace. It also gives you enough time to complete your pending work, handover your responsibilities, and prepare for the transition to your next job.
How to Mention Notice Period in Resignation Letter?
The resignation letter should be a clear and concise document that mentions your intention to resign and the notice period. Here are the steps to mention the notice period in your resignation letter:
Step 1: Mention Your Intent to Resign
The resignation letter should start with a formal statement of your intention to leave the job. You can begin by stating your name, job title, and the company name. Then, clearly state that you are resigning from your position and the reason for your resignation (if you want to).
Step 2: Mention the Notice Period
After stating your intention to resign, the next step is to mention the notice period. You can do this by stating the last working day of your notice period. For example, "Please accept this letter as formal notice of my resignation from the position of Marketing Manager at ABC Company. My last working day will be Friday, 30th September 2023, which completes my three-month notice period as per the employment contract."
Step 3: Thank Your Employer
It is always a good idea to thank your employer and colleagues for the opportunities and experiences you gained during your time at the company. You can also express your gratitude for their support and guidance during your tenure.
Step 4: Offer Assistance
You can offer your assistance in finding and training your replacement. This shows your willingness to help and support the company even after you leave.
Step 5: Closing Statement
The resignation letter should end with a closing statement. You can write something like "Thank you once again for the opportunity to work with the company. I wish the company and my colleagues all the best for the future."
Tips for Mentioning Notice Period in Resignation Letter
Here are some tips that you can keep in mind while mentioning the notice period in your resignation letter:
Conclusion
Writing a resignation letter can be stressful, but mentioning the notice period can make the process smoother. It is essential to follow the company's policies and your employment contract while mentioning the notice period. By following the steps mentioned in this article, you can write a professional resignation letter that mentions the notice period without any confusion or misunderstanding. Remember, a well-written resignation letter can leave a positive impression on your employer and colleagues, which can be helpful in the future.
Good luck with your new venture!
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