Modified Block Letter Format Template: A Complete Guide
Gone are the days when people used to send letters through post offices. With the advent of technology, emails have become the primary mode of communication. However, there are still instances where you need to send a letter to someone, such as a formal invitation, cover letter, or resignation letter. In such cases, it is essential to follow the proper letter format to make a good impression on the recipient. One of the most commonly used formats is the modified block letter format. In this article, we will discuss everything you need to know about the modified block letter format template.
What is a Modified Block Letter Format?
The modified block letter format is a type of business letter format where the date, sender's address, and the closing signature are aligned to the right margin of the page. The rest of the letter is left-aligned with a ragged edge. This format is widely used for formal letters, such as cover letters, business proposals, and resignation letters.
Components of a Modified Block Letter Format Template
A modified block letter format template consists of several components, including:
- Date: The date on which the letter is written.
- Sender's Address: The sender's address is written at the top left corner of the page.
- Recipient's Address: The recipient's address is written below the sender's address, aligned to the left margin.
- Greeting: The greeting is the salutation that begins the letter, such as "Dear Mr. Smith" or "To Whom It May Concern."
- Body: The body of the letter contains the main message that you want to convey to the recipient.
- Closing: The closing is a polite way to end the letter and contains phrases such as "Sincerely" or "Best regards."
- Signature: The signature contains the sender's name, title, and contact information.
How to Write a Modified Block Letter Format Template?
Writing a modified block letter format template is easy if you follow the steps below:
Step 1: Choose the Right Paper
The first step is to choose the right paper for your letter. Use standard 8.5 x 11-inch white paper for your letter.
Step 2: Add the Sender's Address
Write the sender's full address, including the street address, city, state, and zip code, at the top left corner of the page.
Step 3: Add the Date
Write the date on which the letter is written, aligned to the right margin of the page, below the sender's address.
Step 4: Add the Recipient's Address
Write the recipient's full address, including the name, title, company, street address, city, state, and zip code, below the sender's address, aligned to the left margin of the page.
Step 5: Add the Greeting
Write the greeting, such as "Dear Mr. Smith" or "To Whom It May Concern," below the recipient's address, aligned to the left margin of the page.
Step 6: Write the Body
The body of the letter contains the main message that you want to convey to the recipient. Write it in a clear and concise language, keeping the tone formal and polite.
Step 7: Add the Closing
Write the closing, such as "Sincerely" or "Best regards," followed by a comma. Align it to the right margin of the page.
Step 8: Add the Signature
Add your signature, including your name, title, and contact information, below the closing, aligned to the right margin of the page.
Advantages of Using a Modified Block Letter Format Template
Using a modified block letter format template has several advantages, such as:
- Professional Look: A modified block letter format template gives your letter a professional look and makes a good impression on the recipient.
- Easy to Read: The left-aligned body of the letter is easy to read as it has a ragged edge.
- Consistency: Using a modified block letter format template ensures consistency in your letter writing.
- Time-Saving: Using a template saves time as you don't have to create a new format every time you write a letter.
Conclusion
In conclusion, a modified block letter format template is a widely used format for formal letters. It is easy to write and gives your letter a professional look. By following the steps mentioned above, you can easily write a modified block letter format template. So, the next time you need to write a formal letter, use a modified block letter format template and impress the recipient with your professional writing skills.
Happy letter writing!
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